For trips, $3,500 and greater three quotes are required.
Springfield Public Schools
Trip Scheduling Procedure
Transportation for any trip transporting SPS students must be entered in Triptracker. This includes chartered trips.
Most trips will have to be scheduled after morning routes and before or after afternoon routes (between the hours of 9:30 am and 1:30 pm, or with a pickup time after 5:30 pm.). The Transportation Department has a limited capability to schedule trips that pickup before 9:30 am or between 1:30 and 5:30 pm due to morning and afternoon bus routes. If you enter a trip within these times, you must contact the Trips Coordinator to confirm that pickup time is available.
Trips are scheduled on a first come first serve basis, so it is in your best interest to enter your trip as early as you can, but no less than 2 weeks in advance of the trip date. There are dates that SPS schedules district-wide trips to specific events that will be blocked out on the Triptracker calendar and requests for additional trips on these dates are limited. You must contact the Trips Coordinator to confirm that your trip on these dates can be scheduled.
If you have to cancel a trip that has been entered in Triptracker, you must contact the Trips Coordinator to do so. Trips that are not canceled or are canceled after the driver has initiated the trip will be billed a 2 hour minimum charge.
Generally speaking, all trips will be accommodated using a yellow school bus unless a chartered coach bus is requested for a specific reason. A specific request for a charter must be emailed to the Trip Coordinator so that a bid request can be sent to the Charter Companies in an appropriate amount of time. If a yellow school bus is not available, and the trip organizer wishes to continue the trip in a chartered bus, the Transportation Department will coordinate the charter. The cost of any trip, whether in a school bus or chartered bus, is the responsibility of the trip organizer.
If you are responsible for entering trips and are not set up in Triptracker, you will need to contact the Trips Coordinator to get access.
If you have any questions about access to trip tracker, or how to enter a trip, please see the Triptracker Training located at https://springfieldpublicschools.instructure.com/courses/63723 or contact the Trips Coordinator for assistance.